Location: South Africa
Closing Date: 15 September 2022
The Department of Home Affairs has more than 350 million inactive and active paper records, and a decision was taken to prioritise the digitisation of birth, marriage and amendments records. The identified category of records dates back from 1895 which necessitates care and reliable systems that will bear tolerance for digitisation purposes. Most of the inactive records are civil registration historical records multiplied in manuscript format and need urgent restoration, preservation and reconstruction.
As such the Department plans to convert all such related records through digitising hard copy records to electronic format, for easier handling and storage thereof. The project to digitize all of its civic records has been commissioned; the primary object of digitization of records will enable the optimum realisation of its core mandate and as such records will be easily accessed for service delivery purposes.
The Department of Home Affairs seeks to contribute to the employment creation goals and strategic priorities of the Presidential Youth Employment Initiative (PYEI) by acquiring unemployed youth on a fixed-term contract basis to assist with the digitization of its civic records.
The Department in collaboration with the Department of Employment and Labour calls for youth in the 18-35 age bracket and People with Disabilities (PWDs), to register on ESSA and apply for this enriching opportunity. Candidates that are already registered on ESSA do not have to visit the Labour Centres and can apply for these positions Online. During the tenure of the contract, the youth will receive continuous learning and development interventions to improve their skills for optimal performance and to equip them for future employment and / or entrepreneurial opportunities.
The following Opportunities are open for applications:
Runner & Prepper (320 Posts)
Salary: R5 000 per month
Requirements: Diploma in Document / Records Management or Information Technology
Duties: Retrieval of files from shelves Sort and list files Prepare documents for scanning – unfolding, removing of staples & paper clips, sorting by document size, insertion of separator sheets Sort files in batches Numbering of files and documents
Re-Assembler (200 Posts)
Salary: R5 000 per month
Requirements: Diploma in Document / Records Management or Information Technology
Duties:Â Retrieval of files digitised Return files to shelves Verify files with initial files received from the source
Receiving Clerk(50 Posts)
Salary: R5 000 per month
Requirements: Diploma in Document / Records Management or Information Technology
Duties: Verify boxes and files received Capture and number boxes and files received
Drivers (8 Posts)
Salary: R5 000 per month
Requirements: Diploma in Document / Records Management or Information Technology and a valid driving licence
Duties: Load and delivering boxes to digital bureaus and back to source
Indexer (800 Posts)
Salary: R5 500 per month
Requirements: Degree in Information Technology or Library Science or Computer Science
Duties: Indexing of files Sort and list files Re-assemble files Box files in batches
Scanner (400 Posts)
Salary: R5 000 per month
Requirements: Degree in Information Technology or Library Science or Computer Science
Duties: Scanning material using a high-volume scanner. Loading the scanner and scanning bundles Image clean up
Quality Controller(100 Posts)
Salary: R6 000 per month
Requirements: Degree in Information Technology or Library Science or Computer Science
Duties: Conduct quality control for all relevant functions
Team Leaders(104 Posts)
Salary: R6 500 per month
Requirements: Degree in Document/Records Management or Information Technology or Computer Science
Duties: Supervise day to day activities Duty allocation (allocation of work activities) Manage performance Provide daily / weekly reports to the PMO
Technical Support(12 Posts)
Salary: R9500 per month
Requirements: Honours Degree in Information Technology or Computer Science
Duties: Responsible for IT infrastructure
Manager(6 Posts)
Salary: R14 250 per month
Requirements: Master’s Degree in Document / Records Management, Information Technology, Library Science or Computer Science
Duties: Manage and lead teams
NB. The fixed-term contract for the youth will be aligned to the duration of the project, running from 1 November 2022 until 31 October 2025. Successful candidates will be placed in the Department’s offices in Gauteng and North West.
How to Apply
To apply for placement, young people are urged to visit: https://essa.labour.gov.za/EssaOnline/WebBeans to Register and Apply for listed Opportunities. Applications should be submitted online or visit their closest Labour Centre of the Department of Employment and Labour.
Enquiries to be directed to:
- Ms Refiloe Ntsonge – Refiloe.ntsonge@dha.gov.za
- Mr Vusi.Mazibuko – Vusi.Mazibuko@labour.gov.za
- Ms Anna Mbale – Anna.Mbale@labour.gov.za
- Mr Sipha Xaba – Sipha.Xaba@labour.gov.za
Please note:
- Should you receive notice that you have been selected for shortlisting, you will be required to present the following documents: Copy of qualifications and Copy of identity document.
- Successfully candidates will be subjected to suitability checks (Citizenship, Credit, Criminal and Qualification Verification).
